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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Members of the council are summoned to attend the meeting to be held on Thursday 8 February 2024 at 7.30pm
at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
The meeting is open to members of the public and press
Committee membership: Cllr I Forbes – Chairman Cllr J Herschel
Cllr A Barron – Vice-chairman Cllr R Wilks
Cllr L Willis Cllr C Dodds
Cllr H Darch Cllr K Wood
Cllr C Jordan (temp) Cllr L Webb
Cllr D Johncock (ex-officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
- Declarations of members’ interests in agenda items
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Staff Matters
- Staff Absence Report
- Health & Safety Report of any incidents
- Policies and Procedures
- S137 Payment of Grants
- Amendment to the Local Government Act 1894
- Grants
- Publicity
- Legal
- Mast – Straight Bit, Flackwell Heath
- Community Board
- Neighbourhood Action Group (NAG)
- MVAS Update
- Budget
- Committee Finances (Period 9) December
- Council Finances (Period 9) December
- Earmarked Reserves (Period 9) December
- Earmarked Reserves Review
- Community Infrastructure Levy
- Five Year Plan
- Questions from council members and the public
- Accounts for payment
AGENDA ITEM 3
Staff Matters
3.1 Staff Absence Report
Members are asked to RECEIVE a verbal report from the clerk on the sickness absence of staff since the last committee meeting in September.
AGENDA ITEM 4
Health & Safety Report of any incidents
Members are asked to NOTE that since the last committee meeting in November there has been one incident. On 3 January 2024 a member of the grounds team slipped down a bank while collecting a bin bag resulting in a pulled ankle.
AGENDA ITEM 5
Policies and Procedures
5.1 S137 – Payment of Grants
Council is asked to NOTE that the Department of Levelling Up, Housing and Communities has notified the National Association of Local Councils that the appropriate sum for Section 137 (4)(a) of the Location Government Act 1972 for parish and town councils in England for 2024/25 is £10.81. The amount is a result of increasing the amount of £9.93 for 2023/24 by the percentage increase in the retail index between September 2022 and September 2023 under Schedule 12B of the 1972 Act as above.
Section 137 enables parish councils to spend a sum, per elector, on activities and projects not specifically authorised by other powers. Council is asked to NOTE that the current budget allocation for the new financial year of £5,000 is well below the aforementioned limit.
5.2 Amendment to the Local Government Act 1894
Members are asked to NOTE the amendment to the Local Government Act 1894 (LGA 1894) which gives power to fund works to property relating to affairs of the church or held for an ecclesiastical charity. Under the Levelling up and Regeneration Act (2023 Act) Section 82 amends the LGA 1894 Act by inserting a new section 19A which overrides the prohibition to fund churches.
AGENDA ITEM 6
Grants
Members are asked to CONSIDER and, if so minded, APPROVE for recommendation to full Council a request from the Tylers Green Middle School PTA for a sum of £1,500 to assist in the rejuvenation of the pond area to create an outdoor teaching space. The total project is estimated at £24,000 with £18,000 already available through fundraising efforts. APPENDIX A
Members are reminded that the budget line for Grants has already been used and therefore, if this request is to be taken for recommendation to Council a funding source needs to be agreed.
AGENDA ITEM 7
Publicity
Members are asked to NOTE that the newsletter is at the printers and will be ready for circulation shortly.
AGENDA ITEM 8
Legal
8.1 Mast – Straight Bit, Flackwell Heath
Members are asked to RECEIVE a verbal update from the clerk.
AGENDA ITEM 9
Community Board
Members are asked to NOTE that there are no further updates or actions to report.
AGENDA ITEM 10
Neighbourhood Action Group (NAG)
Members are asked to NOTE the minutes from the last NAG meeting held on Monay 4 December 2023 APPENDIX B. The next meeting is due to be held on Thursday 29 February at Tylers Green Village Hall.
AGENDA ITEM 11
MVAS Update
Members are asked to NOTE the report at APPENDIX C on the revised status of the MVAS project.
AGENDA ITEM 12
Budget
12.1 Committee Finances (Period 9) December
Members are asked to NOTE the summary of income and expenditure by committee. APPENDIX D
12.2 Council Finances (Period 7) October
Members are asked to NOTE the summary of the Council’s financial position. APPENDIX E
12.3 Earmarked Reserves (Period 9) December
Members are asked to NOTE the current position of the earmarked reserves. APPENDIX F
12.4 January 2024 Earmarked Reserves Review
Members are asked to CONSIDER the review at APPENDIX G
12.5 Community Infrastructure Levy (CIL)
Members are asked to NOTE that the budget line for CIL currently stands at £72,129.33. These funds are to be used
for community benefit and need to be spent within a timeframe as below:
£40,362.00 2025/26
£31,767.33 2026/27
12.6 Five Year Plan
Members are asked to RECEIVE the amended overview of the likely major funding issues by the Chairman of committee APPENDIX H
AGENDA ITEM 13
Questions from council members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 14
Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Thursday 18 April 2024 @ 7.30pm