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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Tuesday 12 January 2021 at 7pm via Microsoft Teams
Under the Local Authorities and Police and Crime Panels (Coronavirus)(Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (4 April 2020) allowing Local Authorities flexibility to hold meetings at a time, day and frequency to suit their own needs, without the requirement for further notice

The meeting is open to members of the public and press

Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr M Wilkes Cllr K Wood Cllr S Herron Cllr B Kin

AGENDA

1. Apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

2. Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.

3. Delegated Actions

4. Allotments

5. Tylers Green Common
5.1 Track 4
5.2 Rays Lane Drain Diversion

6. Tree works
6.1 Railway Land
6.2 King’s Wood – 15 Ways Car Park to the Beech Tree Public House

7. Playground Updates
7.1 Ashley Drive Recreation Ground
7.2 Straight Bit Recreation Ground

8. Dog Bins

9. Orchard Green – Hedge Project

10. Derehams Lane Recreation Ground – redevelopment

11. Magpie Wood

12. Community Board

13. Committee Finances

14. Questions from council members and the public

15. Accounts for payment

Wendy Thompson
Clerk of the Council
5 December 2020
AGENDA ITEM 3
Delegated Actions
Members are asked to NOTE that since the last committee meeting in October no delegated actions have been taken.

AGENDA ITEM 4
Allotments
Members are asked to NOTE that there is only one vacant full plot and that is at Ashley Drive.

All plots on both sites have been offered to people on the waiting list and there are still 9 people on the waiting list; 3 for Ashley Drive all looking for half plots and 6 for Chapel Road.

AGENDA ITEM 5
Tylers Green Common
5.1 Track 4
Members are asked to NOTE that following the site meeting with the contractor a further quotation has been received APPENDIX A for the main track excluding any driveways. Members are asked to consider the quotation with a view to making a decision on how this should now proceed.

Members are reminded that any project of £25,000 upwards would need to go out to formal tender on the Government’s Contract Finder website.

5.2 Rays Lane Drain Diversion
Members are asked to NOTE that the work to the drain in Rays Lane has been completed.

AGENDA ITEM 6
Tree works
6.1 Railway Land
Members are asked to NOTE that the works to remove the Ash along the western section of the site and the leaning sycamore, approved at the last committee meeting, was started on 4 January.

6.2 King’s Wood –15 Ways Car Park to the Beech Tree Public House
Emergency tree works are required to the Ash trees at the above-mentioned site, all the Ash trees (approximately 20) have Ash Die Back and will become dangerous.

Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations received below:

Quote A £2,925.00
Quote B £2,950.00

AGENDA ITEM 7
Playground Updates
Members are asked to receive updates from the working parties.

7.1 Ashley Drive Recreation Ground
Members are asked to NOTE that following the full Council meeting in December it was agreed that CiL monies could be used for the bow top fencing for the play area. Members are now asked to APPROVE the quotation received in the sum of £12,860.00 which is £7k lower than the original quotation received.

7.2 Straight Bit Recreation Ground
Following a Playground Working Party meeting, quotations have been received for a DDA compliant roundabout for inclusion at the above site APPENDIX B, showing the proposed location. Members are asked to CONSIDER one of the quotations for recommendation to full Council for approval of funds to be released from the General Reserve.

Quote A £12,778.88
Quote B £14,186.70

Members are asked to NOTE that the cost of the fencing for the area would be in the region of £16,000 this would include 2 soft close gates. The fencing would be the next phase of the project closely followed by a possible zip line APPENDIX C showing 4 possible options; all prices include supply and installation. A further quotation has been received from another supplier for a zip line in the sum of £14,630 which is a similar style to Option D on the appendix.

AGENDA ITEM 8
Dog Waste Bins
At the last committee meeting the clerk was asked to investigate the possibility of a soft close lid for the dog bins. It appears that these do not exist, however the company concerned offered a solution by way of a window gasket that could be purchased and installed by our team. However, the only caveat to this would be that people using the bin would have to close the lid down not just let it drop.

AGENDA ITEM 9
Orchard Green Hedge Project
Members are asked to NOTE that the hedging for the project has been ordered as approved at the last committee meeting and now that the project line has been approved by full Council the project will be progressed, however the start has been delayed due to furlough arrangements made by the contractor.

AGENDA ITEM 10
Derehams Lane Recreation Ground – redevelopment
Members are asked to NOTE that a site meeting took place with a contractor in the last week of November to discuss possible workable options for the replacement of the pavilion. It is hoped that by the next committee meeting a design board will be available for further consideration and discussion.

AGENDA ITEM 11
Magpie Wood
Members are asked to NOTE that the owner of LOT 2 is intending to remove trees from the wood. Cllr Jordan has brought this to the attention of the office, being concerned that there is a current project to preserve woodland and the small wood could be clear felled with no replanting in sight.

AGENDA ITEM 12
Community Board
Members are asked to CONSIDER the option of involving the Chiltern Rangers in the upkeep of the Community Orchard at Derehams Lane Recreation Ground. The Chiltern Rangers have been involved in such projects with local schools via funding from the Community Board.

AGENDA ITEM 13
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 8 (November). APPENDIX D

AGENDA ITEM 14
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.

AGENDA ITEM 15
Accounts for payment
Accounts for payment were circulated prior at the meeting for councillors to note.

Date and time of next meeting: Tuesday 9 March 2021 @ 7pm via TEAMS

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