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Report of the Annual Council meeting held on Tuesday 10 May at 7.30 pm at the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
Present: Cllr K Wood (Chairman) Cllr C Dodds
Cllr D Johncock (Vice-Chairman) Cllr S Herron
Cllr L Johncock Cllr I Forbes
Cllr L Willis Cllr L Webb
Cllr R Wilks Cllr C Jordan
Cllr A Barron Cllr H Darch
Cllr S Digby Cllr S Barrett
The meeting was open to the public and press
1. Election of chairman of the council
It was proposed by Cllr Ian Forbes and seconded by Cllr Sue Digby that Cllr Katrina Wood be elected Chairman of the Council until the next Annual Meeting of the Council. No other nomination was forthcoming.
It was RESOLVED that;
Cllr Wood be elected Chairman of Council for the year 2022/23.
Cllr Wood signed the declaration of acceptance of office.
Cllr Wood thanked members for their continued support. She thanked the staff for their hard work and asked for best wishes to be sent to Mr Christie.
2. Election of vice-chairman of the council
It was proposed by Cllr Roger Wilks and seconded by Cllr Alec Barron that Cllr Dave Johncock be elected Vice-chairman of the Council until the next Annual Meeting of the Council. No other nomination was forthcoming.
It was RESOLVED that;
Cllr D Johncock be elected Vice-chairman of the Council for the year 2022/23.
Cllr Johncock signed the declaration of acceptance of office.
Cllr Johncock also thanked members for their support.
3. Apologies for absence
Apologies for absence were received and approved from Cllr Gurney (holiday) and Cllr Herschel (family).
4. Declarations of members’ interests in agenda items
There were none.
Council adjourned at 7.38pm to confer in ward groups.
5. Election of standing committees of the council
The following members were elected to serve on the committees as set out below:
Open Spaces Works & Services Finance & General Purposes
Cllr Les Willis (LW) Cllr Chris Dodds (LW) Cllr Chris Dodds (LW)
Cllr John Gurney (LW) Cllr John Gurney (LW) Cllr Les Willis (LW)
Cllr Clive Jordan (LW) Cllr Clive Jordan (LW) Cllr Clive Jordan (LW) Temp
Cllr Luca Webb (FH) Cllr Jeff Herschel (FH) Cllr Jeff Herschel (FH)
Cllr Liz Johncock (FH) Cllr Liz Johncock (FH) Cllr Luca Webb (FH)
Cllr Sue Digby (FH) Cllr Alec Barron (FH) Cllr Roger Wilks (FH)
Cllr Dave Johncock (FH) Cllr Roger Wilks (FH) Cllr Alec Barron (FH)
Cllr Ian Forbes (TG) Cllr Sharon Herron (TG) Cllr Ian Forbes (TG)
Cllr Haydn Darch (TG) Cllr Steven Barrett (TG) Cllr Haydn Darch (TG)
Cllr Sharon Herron (TG) Cllr Katrina Wood (TG) Cllr Katrina Wood (TG)
Cllr Katrina Wood (TG) ex officio Cllr D Johncock (FH) ex officio Cllr D Johncock (FH) ex officio
(a) Election of chairmen and vice-chairmen of committees
So that delegated action could if necessary be taken before the next meeting of
committees each committee met in turn to appoint a chairman and vice-chairman.
The council meeting was then reconvened at 7.44pm
The following appointments were reported:
Chairman Vice-chairman
Open Spaces Committee Cllr Les Willis Cllr Liz Johncock
Works & Services Committee Cllr Chris Dodds Cllr Roger Wilks
Finance & General Purposes Committee Cllr Ian Forbes Cllr Alec Barron
(b) Planning Applications Committee
Council was asked to consider;
• the planning representatives for each ward rotate the chairmanship of the Planning meeting by agreement amongst themselves;
• all members are welcome to attend;
• quorum of these meetings will be 3;
Council was also asked to elect one planning representative from each ward.
It was RESOLVED that;
The above criteria remain in place and that the following representatives were appointed to the Planning Applications Committee:
Cllr L Johncock Flackwell Heath
Cllr C Dodds Loudwater
Cllr H Darch Tylers Green
It was noted that the planning meetings, not being a standing committee, would continue to be held on TEAMS.
(c) Appointment of sub-committees
It was confirmed that the appointment of sub-committees and working parties would be at the discretion of the appropriate standing committee.
(d) CWPC In-House Auditors
The meeting was asked to appoint two members as In-House Auditors or to refer the appointments to the Finance and General Purposes Committee.
It was RESOLVED that;
Cllr Les Willis and Cllr Chris Dodds would be the In-House Auditors for 2022/23 as they had not been able to perform the role during COVID 19.
6. Review of assets, risks and policies
A review had been undertaken at the previous Council meeting.
It was RESOLVED that;
that the financial regulations, standing orders, complaints procedure, press and media policy be adopted
It was noted that the terms of references for committees to be deferred to each committee and insurance cover in respect of all insured risks would be for review at the next full Council meeting on 28 June as the 3 year agreement with the current insurer would be coming to an end in August.
7. Appointment of representatives on other outside bodies
The council was asked to consider appointing representatives to the following organisations:
Organisation
Tylers Green & Penn Parish Council Joint Meeting
Beaconsfield & Chepping Wye Community Board (BCC)
( x 4 per year)
Neighbourhood Action Group (NAG)
( x 12 per year)
Flackwell Heath Residents’ Association Executive Committee ( x 4 per year)
Flackwell Heath Community Centre
Bucks Association of Local Councils (BALC)
Flackwell Heath Scouts & Guides Joint Executive Committee
Revive the Wye Project
Joint Steering Group
WAALC (held until after vote on 18 May)
And any other organisation the council believes to be relevant or not included in the above list No. of Representatives
Tylers Green members and
chairman of council
Cllr Alec Barron
(working groups reps to be appointed as required)
Cllr L Johncock/Cllr Ian Forbes/Cllr Clive Jordan
Cllr Liz Johncock
Cllr Luca Webb
Chairman of council
Cllr Jeff Herschel
Loudwater members
The Council was asked to agree the appointments of representatives to the following sports organisations or to refer the issue to the Open Spaces Committee for consideration at their first meeting:
• Flackwell Heath Bowling Club
• Flackwell Heath Tennis Club
• Loudwater Bowls Club
• Flackwell Heath Minors Football Club
It was RESOLVED that;
The representatives of the sports organisations be referred to the next Open Spaces committee
8. Questions from the public
There were no members of the public present.
9. Questions by members of the council
There were no questions from members of the council.
11. Accounts for payment
The accounts for payment were circulated at the meeting for the approval of members.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10792 to 10806 be signed and that the direct debits to Shorts Group Ltd, Shell (Fuel Card Services) and SSE be approved for payment.
The chairman of the meeting thanked members for their attendance and closed the meeting at 8.00pm