08-07-21 Council Meeting Minutes

CHEPPING WYCOMBE PARISH COUNCIL

Report of the Council meeting to be held on Thursday, 8 July 2021 at the Council Chamber, Cock Lane,
Tylers Green, Bucks HP10 8DS

Due to social distancing requirements any members of the public or press who wished to attend meeting need to did so via the TEAM link as the end of the agenda

Present: Cllr K Wood (Chairman) Cllr S Herron
Cllr R Wilks Cllr C Jordan
Cllr A Barron Cllr S Barrett
Cllr H Darch Cllr J Gurney
Cllr B Kin Cllr L Webb (via TEAMS)

Also present: Mr G Christie (CWPC Warden)

FC/21/001 Apologies for Absence
Apologies were received and approved as follows, Cllr Forbes (holiday), Cllr Dodds (holiday), Cllr Willis (holiday), Cllr D Johncock and Cllr E Johncock (other engagement), Cllr Digby (other engagement) and Cllr Herschel (family).

FC/21/002 Declarations of Interest and Code of Conduct
There were none.

FC/21/003 Council Minutes
FC/20/099 Questions by Members of Council Cllr Jordan asked if anything had happened following his report of rubbish on the Wycombe Heights Golf Club site.
The clerk advised that Andy Sherwood had been contacted and that he had visited the site.

It was RESOLVED that;
the minutes of the Council meeting held on Thursday 29 April 2021 be approved as an accurate record of the meeting.

It was RESOLVED that;
The report of the Annual Council meeting held on Tuesday 18 May 2021 be approved.

FC/21/004 Open Spaces Committee
In the absence of both the chairman and vice chairman of the committee, the chairman of the meeting asked for any questions relating to the report.

OS/21/005 1. Track 4 A response had been sent as agreed at the last meeting, to date no further correspondence had been received.

OS/21/006 2.1 Play area fencing Straight Bit The fencing has had to be delayed due to the contractor not receiving the fencing from the supplier. It is hoped that the fencing will be installed at the end of the school summer holidays to reduce disruption.

It was RESOLVED that;
The report of the Committee meeting held on Tuesday 8 June 2021 be approved.

FC/21/005 Works & Services Committee
In the absence of Cllr Dodds, Cllr Wilks asked if anyone had questions relating to the report.
He highlighted that the two main items WS/21/005 3. Depot Roof and WS/21/007 LED Footway Lighting were to be covered later in the meeting.

It was RESOLVED that;
The report of the Committee meeting held on Thursday 24 June 2021 be approved.
FC/21/006 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on Tuesday 4 May, Tuesday 18 May, Tuesday 8 June and Tuesday 15 June be approved.

FC/21/007 Depot Roof replacement
Council was asked to consider the recommendation from the Works & Services committee to accept the quotation for a replacement, like for like, roof to the depot in the sum of £24,551.00.

Council was asked to note that this was a single tender action due to a lack of contractors willing or able to supply a quotation for the works.

It was RESOLVED that;
The quote in the sum of £24,551.00 be approved and the works ordered.

FC/21/008 Lamp column stress test – MVAS
Council was asked to consider the quotations following a request from the Flackwell Heath MVAS team to include Treadaway Road in the project. The MVAS would need to be attached to one of our lighting columns. Our insurers have asked that all necessary checks are undertaken to ascertain the safety of the column concerned.

A quotation for a stress test had been obtained in the sum of £1,182.00. This is a day works cost and therefore we could ask for all the lamp columns in the road to be checked. An alternative quotation for a replacement column had also been obtained in the sum of £1,740.00, as suggested by the contractor.

The Clerk advised that the contractor was going to inspect the column prior to any order being placed.

It was RESOLVED that;
The quote for a stress test be approved subject to the contractors report.

FC/21/009 Delegated Powers – War Memorial
Council was asked to consider the recommendation from the Works & Services committee to increase the delegated power of the Chairman of committee and clerk to £1,500 for this project.

Council was asked to note that our current Financial Regulations currently show:
‘the Clerk, in conjunction with Chairman of Council or Chairman of the appropriate committee, for any items below £1,000. ‘

It was RESOLVED that;
The increase to £1,500 for this project be approved.

FC/21/010 Dog Waste Collection
Council was asked to note that a new waste carrier had been employed to undertake the dog waste collection, following the disappearance of our previous contractor. There would be a ‘bedding in’ period which could mean that the bins are not collected on the same day each week until our round has been integrated.

FC/21/011 Informal meeting of council members
Council was reminded about the Informal Meeting which will take place in October. Council was asked to forward items for discussion to the Clerk and Chairman for inclusion on the agenda.

FC/21/012 Questions by Members of the Council
Cllr Jordan mentioned that Lot 2 of Magpie Wood was up for sale.
The warden advised that there are several tree issues on property boundaries which would be expensive to rectify.
Cllr Barron highlighted the Community Board meeting which was to be held on 13 July.
Cllr Barron also highlighted the lack of a decision of the Budgen’s car park site in Flackwell Heath.

FC/21/013 Public Participation
There were no questions.

FC/21/014 Accounts for Payment
Accounts for payment were circulated at the meeting for consideration by councillors.

It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10520 to 10530 be signed and direct debits to BT, EE, E-ON, E-ON Next Grenke, Shell and SSE be approved for payment.

The chairman thanked members for their attendance and closed the meeting at 8.05pm

Signed: Dated: 12 October 2021