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WORKS & SERVICES COMMITTEE
“Cherish the past, adorn the present, construct for the future”
Report of the meeting held on Thursday 27 January commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
Present: Cllr C Dodds – Chairman Cllr A Barron Cllr R Wilks – Vice Chairman Cllr J Gurney
Cllr L Johncock Cllr C Jordan
Cllr J Herschel Cllr H Darch
WS/21/041 Apologies for absence
Cllr K Wood – medical, Cllr D Johncock (ex officio) – meeting, Cllr S Barrett – meeting
WS/21/042 Declarations of members’ interests in Items on the agenda
none
WS/21/043 Delegated Action
Members were asked to note that since the last committee meeting in November the chairman of committee and clerk had instigated the following under delegated actions;
• Hand rail to stair wall in warden’s house at a cost of £77.25.
WS/21/044 Committee Projects
1 Office Complex Refurbishment
Members were asked to note that the remedial work to restore the office following the water leak had been completed on 17 December.
Members were asked to consider the obtaining of quotes for the proposed works to the office.
It was RESOLVED that;
the obtaining of quotes for the following works be approved and quotes brought to the next meeting:
• a fitted kitchen
• new sanitary ware and decorating to the toilets
• creation of one large office by knocking down one wall and filling in of a door
• replacement front door with associated security entrance system
• new security and fire alarms
It was noted that if there was any possibility of moving the parish offices to Derehams then no large sums should be spent at this time. The possibilities should be debated at the next Council Meeting.
Members were asked to consider quotations to replace the patio at the warden’s house because it is crumbling.
It was RESOLVED that;
Quote C at £2,690.00 be approved. It would come out of the Office EMR.
Members were asked to consider quotations for the works to install a downstairs toilet at the warden’s house.
It was RESOLVED that;
Quote A at £5,350.00 be approved. It would come out of the General Reserve.
2 Depot
Members were asked to note that the first inspection and cleaning of the gutters had taken place. This was free of charge. A report was awaited from the contractor.
Members were asked to note that the work to fill the redundant inspection pit in the depot had been completed on 17 December.
Members were asked to note that the new roller shutter door for the depot had been installed on 19 January at a cost of £4,115.
Members were asked to consider quotations for the painting of the steel beams and floor in the depot and workshop.
It was RESOLVED that;
Quote C at £2,406.00 be approved. It would come out of the Depot EMR.
Members were asked to consider quotations to replace the fluorescent lighting with LED luminaires in the depot and workshop.
It was RESOLVED that;
Delegated powers be given to the Chair to decide which quote to approve following evaluation. It would come out of the Depot EMR.
WS/21/045 Cemeteries
1 Altona Road Cemetery
Members were asked to note that the new planter is scheduled for installation in March.
Members were asked to note that the holly hedging for the back boundary and to infill has been planted by our Grounds Team at a cost of £1,635.
2 Cock Lane Cemetery
Members were asked to note that the rotten posts near the public footpath had been replaced by our Grounds Team.
3 Hammersley Lane Garden of Rest
Members were asked to consider quotations to redo the path with self-binding gravel.
It was RESOLVED that;
Quote A at £4,400.00 be approved. It would come out of the EMR.
Members were asked to note that, following the recent work done on the boundary wall, it was noted that the header brickwork to the gate piers requires attention and the coping brickwork alongside needs relaying. Quotes for the work would be brought to the next meeting.
4 St Margaret’s Churchyard
Members were asked to note that we had been contacted by the Vicar of St Margaret’s. The lower section of the paved path (leading to the shed) in St Margaret’s Churchyard has become uneven and slippery.
It was RESOLVED that;
The estimated cost of £1,100 be approved for the replacing of the path with self-binding gravel subject to receiving a faculty from the diocese. It would come out of the EMR.
It was noted that a notice would be put up in the churchyard to inform visitors before any work was done.
It was noted that the flagpole’s base in St Margaret’s Churchyard needed replacing. The deputy clerk would contact the vicar.
WS/21/046 War Memorial – Flackwell Heath
Members were asked to note that the ½ bell traffic bollards would be delivered on 7 February. Quotes were being obtained for their installation.
Members were asked to consider quotations to create a paved pathway from the road to the memorial.
It was RESOLVED that;
Quote A at £2,500.00 be approved. It would come out of the EMR.
It was noted that Cllr Herschel strongly objected to the above resolution. The above work would not be ordered until a breakdown of costs from the successful contractor had been received and agreed.
Members were asked to consider whether to pursue the transfer of the War Memorial land from Buckinghamshire Council to CWPC.
It was RESOLVED that;
The motion to pursue the transfer would not go ahead as yet.
It was noted that the two cuts a year that Buckinghamshire Council undertake are not sufficient to keep the grass in good order.
WS/21/047 Royal Mail Pouch Boxes
Members were asked to note that the map of the Royal Mail bag drop boxes in our wards had been updated. Cllr Barrett is doing his best to see to the removal of the bag drop boxes and has begun drafting a letter to send to Royal Mail.
WS/21/048 Vehicle Signage
Members were asked to note that we took delivery of the magnetic signs for our vehicles in December.
WS/21/049 Flail Mower Attachment
Members were asked to consider quotations for the purchase of a replacement flail mower attachment for the Kubota (Trimax FX155).
It was RESOLVED that;
Quote A at £5,367.00 be approved. It would come out of the EMR.
WS/21/050 Community Payback
Members were asked to note that a Community Payback team is working at Derehams every Monday.
WS/21/051 5 year plan
Members were asked to consider the 5-year plan (2022 – 2027) for projects with timescales and estimates.
It was RESOLVED that;
the 5-year plan be recommended to the next Finance and General Purposes Committee meeting where timescales could be agreed / altered to fit in with the council overall budgets.
WS/21/052 Committee Finances
Members were asked to note the committee’s income and expenditure to Period 8 (December).
It was noted that the vehicle maintenance was over budget because the cam belt needed replacing on one of the vehicles.
WS/21/053 Questions from committee members and the public
• Cllr Jordan enquired as to when the resurfacing of Rayners Avenue would take place.
No date available at present.
• Cllr Wilks enquired as to whether the council would consider purchasing a bench in memory of Cllr Kin.
Councillors to bring possible locations for the bench in Loudwater to the next meeting.
WS/21/054 Accounts for payment
Accounts for payment were circulated at the meeting for consideration by councillors.
Following a query regarding the Platinum Jubilee trees, they will be planted in Jubilee Gardens (FH), on the triangle opposite the village hall (TG) and in Boundary Rd Recreation Ground (LW).
Following a query regarding the annual pond clearance, we pay for the skip and Penn Parish Council clear the pond.
Following a query regarding the electricity used on the Front Common, we receive a contribution towards the Xmas lights.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10689 to 10703 be signed and direct debits to Barclays Payflow, Barclays, Grenkeleasing Ltd and Unicom be approved for payment.
The chairman of committee thanked members for their attendance and closed the meeting at 8.35pm.
Date and Time of next meeting: Thursday 24 March 2022 at 7.30pm
Signed: Dated: 24 February 2022